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Instructions for Outside Organizations

Peachjar logo


Our district cooperates with community groups and organizations that sponsor activities of an educational/enrichment nature for students by distributing materials by email via Peachjar to NVUSD teachers or parents. NVUSD includes Napa, American Canyon and Yountville. NVUSD does NOT include St. Helena, Calistoga or any other part of Napa County.

To use Peachjar, you must create an account for your organization. Click here.

To request flier approval, follow the steps below.  Once approved, your flier will be emailed to all parents and posted on the Peachjar account on the homepage of the selected school(s).  Paper fliers from outside organizations will not be distributed to NVUSD parents or students.  

  1. IMPORTANT:  Read the NVUSD Flier Approval Policies in the next section below.

  2. Create your flyer and save in PDF format (see more instructions under Flier Policies section below).

  3. Visit

  4. Register as an Enrichment Provider (account type)

  5. Upload your flier for approval (file size must be smaller than 6 MB)

Your flier will automatically be submitted to the district office.  District staff will review the material and approve or deny based on the standards described below. Peachjar charges outside organizations a fee for this service that is typically less than the cost to copy and deliver paper fliers to each school. 

NOTE:  If you are a parent group at one of our NVUSD schools, these instructions do not apply.  Click here for instructions.


If you would like to send information to NVUSD teachers, you can select "for District Staff" during your flier uploading process. Material sent to teachers should be information about possible student workshop or field trip opportunities, or availability of inexpensive or free quality classroom materials.  Fliers for teachers only are not required to include a Spanish translation.


All fliers to be distributed must:

  • Support the basic educational mission of the district, directly benefit the students, or be of intrinsic value to the students or their parents/guardians.

  • Be in PDF format and smaller than 6 MB.

  • Contain font sizes not less than size 12.

  • Contain the name and contact information of the sponsoring entity.

  • Be submitted in both English and Spanish in the same document.  Fliers can have multiple pages, and you will only be charged for one flier. Please provide an accurate translation-- be advised that Google Translate is not sufficient, and your flier will not be approved.  See the sidebar on this webpage for information on translation services.

Peachjar will automatically add the following disclaimer in English and Spanish:

"DISCLAIMER: The activities, products, or services advertised in this flyer are not sponsored or endorsed by NVUSD or its schools.”

“DESCARGO DE RESPONSABILIDAD: Las actividades, productos o servicios publicitados en este folleto no están patrocinados ni respaldados por el NVUSD ni sus escuelas.”

Fliers will NOT be approved that:

  • Are lewd, obscene, libelous, or slanderous.

  • Incite students to commit unlawful acts, violate school rules, or disrupt the orderly operation of the schools.

  • Promote any particular political interest, candidate, party, or ballot measure, unless the candidates or advocates from all sides are provided the opportunity to present their views to the students during school hours or during events scheduled pursuant to the Civic Center Act.

  • Proselytize religious beliefs

  • Position the district on any side of a controversial issue.

  • Discriminate against, attack or denigrate any group on account of gender, race, age, color, religion, ancestry, national origin, disability or other unlawful consideration.

  • Promote the use or sale of materials or services that are illegal or inconsistent with school objectives, including, but not limited to, images, materials or advertisements for tobacco, intoxicants, and movies or products unsuitable for children

  • Solicit funds or services for an organization, with the exception of solicitations authorized in Board policy.

NVUSD Board Policy 1325


If an organization wishes to provide paper fliers, the fliers must first be approval-stamped at the NVUSD District Office.  The organization can then give copies of the stamped fliers to the school office, where they will be made available at or near the front counter.  No paper copies will be given to teachers or staff to distribute to students for taking home.

Posters from outside organizations to be mounted for display on school grounds must first be approved by the school's administration and each copy of the poster initialed.  Posters for school sites do not need to be approved by the NVUSD District Office.


NVUSD requires all fliers to parents to be submitted in both English and Spanish. We recommend the following company if you are looking for translation services:

Precision Translations

Barbara Pahre, Owner
2632 W Pueblo Ave.
Napa CA 94558
(707) 224-7129

Juan M. Garcia Lopez
Lead Translator


Jennifer Baker

(707) 259-7525



Contact information